Sample file / demo data
A counsel-ready AI hiring compliance file.
This sample shows the kind of review file AegisReview creates from a Free AI Hiring Exposure Check, tool intake, evidence checklist, report, notice template, and internal workflow tracker.
78Readiness score
4Tools reviewed
6Open items
1Notice template
Snapshot
Tools
Evidence
Notices
Approval
Handoff
Evidence label guide
Known facts stay separate from signals.
Public signal is not proof of internal tool use. AegisReview labels each finding so HR, compliance, and counsel can see what is confirmed, what is only a review signal, what belongs to another route, and what needs legal or operational review.
- Public signalA public source suggests a hiring tool, AI feature, vendor, or workflow is worth reviewing.
- Customer confirmedThe employer confirms the tool, workflow, or evidence item through intake, email, meeting notes, or approved materials.
- Vendor confirmedVendor documentation or a written vendor response supports the tool or feature record.
- Parent routeThe finding belongs to a parent company, affiliate, shared careers system, or centralized hiring route.
- Rejected false positiveThe item was reviewed and removed from the active tool record because it is unsupported, stale, generic, or unrelated.
- Counsel reviewThe next decision requires HR, compliance, legal counsel, or customer approval before operational use.
Tool inventory
Hiring systems under review.
ToolUse caseEvidence statusReview priority
Workday RecruitingATS and candidate workflow record.
Job posting, applicant intake, workflow status, candidate records.
Internal use confirmed; vendor AI documentation requested.
Review
HireVueInterview workflow support.
Structured interviews and evaluation support for selected roles.
Use case confirmed; model and audit documentation missing.
Open
LinkedIn RecruiterSourcing and candidate discovery.
Candidate search, filtering, recommendations, outreach lists.
Public documentation attached; internal workflow notes needed.
Review
Assessment vendorPre-employment assessment.
Role-fit assessment and recruiter review support.
Vendor name and current settings need confirmation.
Open
Evidence checklist
What the file can prove.
- Company and hiring scopeIllinois applicant and staffing workflows identified for review.Ready
- Tool inventoryATS, interview workflow, sourcing tool, and assessment workflow listed with use-case notes.Ready
- Applicant notice templateTemplate created from structured tool facts; final language awaits HR/legal approval.Review
- Vendor documentationAI feature, bias testing, model-change, and human-review documentation still missing for two tools.Open
- Delivery recordNotice delivery method, date, audience, and retention record are assigned but not complete.Review
- Annual review calendarRecurring review cadence needs an assignee and date.Open
Internal workflow tracker
What changed, who reviewed it, and what happens next.
- Day 0 - Intake createdCompany website, Illinois exposure, known tools, and public hiring workflow notes added to the Snapshot.
- Day 1 - Tool inventory reviewedATS, interview workflow, sourcing tool, and assessment workflow grouped into one review file.
- Day 1 - Gap report generatedVendor documentation, notice approval, delivery records, and annual review calendar flagged as open items.
- Day 2 - Notice template preparedApplicant notice template created from confirmed tool facts and marked for HR/legal approval before use.
- Next - Counsel review packetExport Snapshot, gap report, notice template, vendor evidence request list, and internal workflow tracker for review.
Snapshot summaryOne-page readiness read, priority gaps, and recommended next actions.
Vendor request listQuestions and document requests for ATS, interview, sourcing, and assessment vendors.
Notice packageNotice template language with approval status, delivery record fields, and assumptions.
Internal workflow tracking is an operational aid for review status, assignments, and handoff. It is not designed or represented as a legal record for regulatory submission.