AegisReview worksheet
HB 3773 Compliance Checklist
T&T Compliance Shield LTD
Use this worksheet to prepare the AI hiring compliance file before HR/legal/counsel review. Not legal advice.
Scope note: HB 3773 is now Public Act 103-0804. It amended the Illinois Human Rights Act for employer use of artificial intelligence in employment decisions. IDHR rulemaking and guidance can affect final notice and operating requirements.
1. Illinois exposureRecord Illinois employees, applicants, hiring locations, remote hiring flows, and the internal owner for the review file.
2. Tool inventoryList ATS, HRIS, sourcing, chatbot, assessment, video interview, scheduling, ranking, matching, and internal AI tools.
3. Employment touchpointMap each tool to recruiting, hiring, promotion, training selection, discipline, discharge, tenure, or employment terms.
4. Evidence statusSeparate confirmed use, vendor-confirmed evidence, client-reported use, public signals, unknowns, and counsel-review items.
5. Vendor evidenceRequest AI feature descriptions, data inputs, validation/bias materials, human controls, model updates, and notice support.
6. Notice-readinessRecord notice language, delivery process, delivery records, approval owner, and review date.
7. Proxy-risk questionsFlag ZIP code, distance, location, demographic, scoring, targeting, or screening inputs for review.
8. Approval trailTrack who reviewed the file, what changed, what remains open, and what needs attorney or leadership approval.
Evidence log
| Item | Source / owner | Status | Reviewer note |
|---|---|---|---|
| Company and Illinois exposure | Open / Confirmed | ||
| Hiring tool inventory | Open / Confirmed / Unknown | ||
| Vendor AI feature documentation | Requested / Received / Missing | ||
| Bias or validation materials | Requested / Received / Counsel review | ||
| Notice language and delivery process | Draft / Review / Approved by HR/legal | ||
| ZIP-code or proxy-risk questions | Open / Counsel review / Closed | ||
| Final counsel handoff packet | Open / Ready / Sent |
Source links
Official law:Illinois Public Act 103-0804IDHR updates:IDHR Legislative Updates